How we work
Our contract winning process
The same 16 steps on every engagement, from shortlisting live opportunities to contract start. You always know what happens next, who owns it and what we need from you.
- Discover
- You1
You provide full details of your services, capabilities and past performance.
- West Gate2
We research and present a shortlist of suitable live government opportunities.
- You3
You select the contracts you wish to pursue.
- Qualify
- West Gate4
We review the full tender specification and prerequisites.
- You5
You highlight any weaknesses, gaps or missing requirements.
- West Gate6
We prepare a detailed gap analysis with proposed solutions and agree it with you.
- Engage
- West Gate7
We issue the service agreement and invoice.
- West Gate8
On payment, we set up a dedicated project group (WhatsApp) and work begins.
- Write and submit
- You9
You provide minimum acceptable pricing and margin guidance.
You stay in control of price. - West Gate10
We prepare the complete submission bundle and review it line by line with you on a call.
- West Gate11
The final submission is uploaded before the deadline.
- Evaluate
- Buyer12
The buyer may raise clarification questions, often two to three months later.
Usually a sign your bid is being evaluated seriously. - Buyer13
The award decision is issued, typically four to six months after submission.
Sometimes longer. - Buyer14
Standstill period before the contract is signed.
Usually 8 working days under the Procurement Act 2023 (10 calendar days under the old rules).
- Deliver
- Buyer15
Onboarding call with the contracting authority.
- You16
Contract commencement and delivery begins.
Timescales are typical, not guaranteed: buyers set their own evaluation timetables. Standstill under the Procurement Act 2023 is usually 8 working days.
Our approach
Selective, transparent and aligned with you
Successful partnerships are built on mutual selectivity. Before we take on a project we make sure we can add real value quickly, and we will tell you honestly if an opportunity is not right for you.
- Project analysis and alignment: we analyse your goals, capability and the opportunity
- Gap analysis: we identify weaknesses, gaps and missing requirements and agree solutions with you
- Execution: a dedicated contact, regular updates and a line-by-line review before submission
- Risk management: we flag headline risks early and plan mitigations
Fair commercial models
Depending on the work, we quote a fixed fee, or combine a modest upfront fee with a fee on award so our incentives sit with yours. You always see the proposal before work starts.
See pricing